EXP Solutions

Turning Ideas Into

EXP eriences. ertise. ansion. eriential.

Supporting corporate planners, HR teams, and executives with venue sourcing, contract negotiation, and event strategy—backed by industry expertise and global supplier relationships.

10,000+ 10,000+ 10,000+

Contracts
Negotiated

600+ 600+ 600+

Global
Partners

20yrs 20yrs 20yrs

Industry
Experience

2 Offices 2 Offices 2 Offices

Canada
& USA

A Specialized, Boutique Partner

100% Client Focused

Take the Pressure Off Your Team Without Losing Control

Managing Stakeholders, sourcing venues and negotiating contracts is one of the most time-consuming and high-risk parts of planning an event. It pulls HR, Marketing, and Admin teams away from their core responsibilities and often leaves in-house planners buried in logistics instead of focused on higher-value priorities for your business.

EXP Solutions steps in as an extension of your team, handling the heavy lift of project management, sourcing, and negotiations so your team can stay focused on what they do best.

We streamline the process, reduce back-and-forth, and bring clarity to decision-making while ensuring every option and agreement is aligned to your goals, budget, and internal requirements.

The Result

What You Gain Working With EXP

More Time Back for Your Team

Less time spent chasing venues, managing multiple agencies, and keeping budgets aligned.

Stronger Contracts and Cost Control

Better terms, reduced risk, and improved overall spend efficiency.

Clear, Confident Decision-Making

Side-by-side insights and detailed single-document reports help streamline accurate decision-making at every stage.

Support Without Taking Over

We integrate into your process, supporting your team without replacing it.

Full Portfolio Coverage

Built to Support Every Program

From internal meetings and corporate events to incentive programs and retreats, EXP Solutions supports strategy and services across your full event portfolio, providing consistency, efficiency, and stronger outcomes at every level.

Social Proof

What Our Clients Are Saying

"Natasha was a BULLDOG when it came to scratching the best value, working the contracts, and making it all go from behind the scenes. 1000% would recommend and work with again. She saved us $1000s of dollars, just by negotiating the contracts alone."

“EXP Solutions was a wonderful addition to the team, bringing their sales talent and organizational skills to the office as hands-on team players. They understand the needs of their clients and take exceptional care at every touchpoint, from the initial sale to the successful delivery of the product.”

“EXP Solutions was fantastic! We were both new to this event and she helped me navigate the entire process with professionalism and a great attitude. She was knowledgeable and always responsive to my needs. I want to work with her on every event in our business!”

“Working with the Team from Experience Suite has been nothing short of transformative. Their leadership and direction not only supported me in the event planning for my retreat but also in building and optimizing every back-end system I needed. The Team’s professionalism and depth of knowledge are exceptional.”

“I’ve had the pleasure of working closely with the Team during the last year, and I can confidently say that they are one of the most dedicated and talented groups of professionals I have encountered. I highly recommend the Team for any role that requires leadership, innovation, and collaboration.”

“EXP Solutions is an absolute genius when it comes to building engaging, profitable and fun retreats. The attention to detail is unmatched. Not working with EXP Solutions for your event is the biggest mistake you can make—you’ll lose out on many opportunities.”

Clients We Worked With

How we deliver

Negotiation strength

Stronger contracts that protect your budget, reduce risk, and improve overall outcomes.

Program visibility & partner strength

Reports that give your team clear insight into savings and performance, while strengthening supplier relationships and increasing negotiation power.

Team integration

We work as an extension of your team, supporting your process without adding complexity or taking control.

Process

How It Works

step 1

Connect With Our Team

We start with a quick conversation to understand your event goals, internal capacity, planning volume, timelines, and where your team needs the most support.

step 2

Choose Your Support Path

Based on your needs, we align you to the right service pathway: strategic sourcing, creative strategy, or team education.

Strategic Sourcing

EXP simplifies venue and supplier sourcing by managing RFPs, negotiations, and contract support, helping your team make confident, cost-effective decisions.

Project Oversight & Management

EXP Solutions keeps complex programs aligned by coordinating vendors, stakeholders, budgets, and timelines with structured project management from planning through execution.

Creative Strategy & Brief Development

EXP transforms ideas into clear event strategies and actionable briefs that align goals, scope, stakeholders, and execution from the start.

Team Education & Training

EXP builds stronger event teams through practical, customized training in planning, sourcing, budgeting, vendor coordination, and stakeholder management.

About EXP

Built on Experience. Backed by Expertise.

EXP Solutions brings over 20 years of corporate event and travel program experience, with a deep understanding of how internal teams operate, manage risk, and deliver results.

Our team is trained in contract management and negotiation, ensuring every agreement is reviewed with a focus on protecting your business, reducing exposure, and strengthening long-term outcomes.

Having worked on the corporate side, we understand the pressures placed on HR, Marketing, Procurement, and in-house event teams. We know the importance of building strong travel and expense programs, maintaining supplier relationships, and delivering measurable value across multiple business units.

Through structured sourcing, informed negotiation, and ongoing program support, we help organizations drive meaningful cost savings, improve efficiency, and create stronger, more scalable event programs.

10,000+

Global Supplier Network

Over 600 global partners across Canada, the USA, and UK, and APAC.

600+

Contract Management Expertise

10,000+ contracts negotiated with a focus on protection, risk reduction, and long-term value.

20 yrs.

Corporate-Side Understanding

Years of experience working with team pressures from for internal team pressures across HR, Marketing, and Procurement.

Scalable Program Support

Structured to grow with your Meetings & Travel portfolio and deliver efficiency at every stage.