Strategic Sourcing.
Smarter Contracts.
Better Events.
Supporting corporate planners, HR teams, and executives with venue sourcing, contract negotiation, and event strategy—backed by industry expertise and global supplier relationships.
10,000+
Contracts
Negotiated
600+
Global
Partners
20yrs
Experience
2 Offices
& USA
A Specialized, Boutique Partner
100% Client Focused
Take the Pressure Off Your Team Without Losing Control
Managing Stakeholders, sourcing venues and negotiating contracts is one of the most time-consuming and high-risk parts of planning an event. It pulls HR, Marketing, and Admin teams away from their core responsibilities and often leaves in-house planners buried in logistics instead of focused on higher-value priorities for your business.
EXP Solutions steps in as an extension of your team, handling the heavy lift of.. project management, sourcing, and negotiations so your team can stay focused on what they do best.
We streamline the process, reduce back-and-forth, and bring clarity to decision-making while ensuring every option and agreement is aligned to your goals, budget, and internal requirements.
The Result
What You Gain Working With EXP
More Time Back for Your Team
Less time spent chasing venues, managing multiple agencies, and keeping budgets aligned.
Stronger Contracts and Cost Control
Better terms, reduced risk, and improved overall spend efficiency.
Clear, Confident Decision-Making
Side-by-side insights and detailed single-document reports help streamline accurate decision-making at every stage.
Support Without Taking Over
We integrate into your process, supporting your team without replacing it.
Full Portfolio Coverage
Built to Support Every Program
From internal meetings and corporate events to incentive programs and retreats, EXP Solutions supports strategy and services across your full event portfolio, providing consistency, efficiency, and stronger outcomes at every level.
Social Proof
What Our Clients Are Saying
★★★★★
“Natasha was a BULLDOG when it came to scratching the best value, working the contracts, and making it all go from behind the scenes. 1000% would recommend and work with again. She saved us $1000s of dollars, just by negotiating the contracts alone.”
Maggie H.
★★★★★
“EXP Solutions was a wonderful addition to the team, bringing their sales talent and organizational skills to the office as hands-on team players. They understand the needs of their clients and take exceptional care at every touchpoint, from the initial sale to the successful delivery of the product.”
Sarah N.
★★★★★
“EXP Solutions was fantastic! We were both new to this event and she helped me navigate the entire process with professionalism and a great attitude. She was knowledgeable and always responsive to my needs. I want to work with her on every event in our business!”
Erica P.
★★★★★
“Working with the Team from Experience Suite has been nothing short of transformative. Their leadership and direction not only supported me in the event planning for my retreat but also in building and optimizing every back-end system I needed. The Team’s professionalism and depth of knowledge are exceptional.”
Susie D.
★★★★★
“I’ve had the pleasure of working closely with the Team during the last year, and I can confidently say that they are one of the most dedicated and talented groups of professionals I have encountered. I highly recommend the Team for any role that requires leadership, innovation, and collaboration.”
Stephanie P.
★★★★★
“EXP Solutions is an absolute genius when it comes to building engaging, profitable and fun retreats. The attention to detail is unmatched. Not working with EXP Solutions for your event is the biggest mistake you can make—you’ll lose out on many opportunities.”
Desislava D.
★★★★★
“Working with the Team from Experience Suite has been nothing short of transformative. Their leadership and direction not only supported me in the event planning for my retreat but also in building and optimizing every back-end system I needed. The Team’s professionalism and depth of knowledge are exceptional.”
Susie D.
★★★★★
“I’ve had the pleasure of working closely with the Team during the last year, and I can confidently say that they are one of the most dedicated and talented groups of professionals I have encountered. I highly recommend the Team for any role that requires leadership, innovation, and collaboration.”
Stephanie P.
★★★★★
“EXP Solutions is an absolute genius when it comes to building engaging, profitable and fun retreats. The attention to detail is unmatched. Not working with EXP Solutions for your event is the biggest mistake you can make—you’ll lose out on many opportunities.”
Desislava D.
How we deliver
Your M&E success
Negotiation strength
Stronger contracts that protect your budget, reduce risk, and improve overall outcomes.
Program visibility & partner strength
Reports that give your team clear insight into savings and performance, while strengthening supplier relationships and increasing negotiation power.
Team integration
We work as an extension of your team, supporting your process without adding complexity or taking control.
- Three pillars working together toward your success
Process
How It Works
Step 1
Connect With Our Team
We start with a quick conversation to understand your event goals, internal capacity, planning volume, timelines, and where your team needs the most support.
Step 2
Choose Your Support Path
Based on your needs, we align you to the right service pathway: strategic sourcing, creative strategy, or team education.
Strategic Sourcing
Find the right hotels, venues, suppliers, and partners with less internal lift. EXP manages sourcing, RFPs, comparisons, negotiations, and initial contract support so your team can make clear decisions while protecting budget, terms, and business objectives.
Project Oversight & Management
For larger or more complex programs where multiple vendors, agencies, stakeholders, budgets, and deadlines need to stay aligned. EXP Solutions acts as an extension of your team, bringing structure, accountability, budget visibility, and project management discipline across the full event lifecycle.
Team Education & Training
Build stronger internal event capability through practical, customized training. EXP helps admin teams, HR, marketing, internal planners, and cross-functional teams improve their confidence in event planning, sourcing, vendor communication, contract awareness, budget control, and stakeholder management.
Creative Strategy & Brief Development
Turn ideas, objectives, and leadership direction into a clear event concept and actionable project brief. EXP helps define the purpose, audience, experience goals, creative direction, scope, planning priorities, and stakeholder needs before vendors, agencies, or internal teams move into execution.
About EXP
Built on Experience.
Backed by Expertise.
EXP Solutions brings over 20 years of corporate event and travel program experience, with a deep understanding of how internal teams operate, manage risk, and deliver results.
Our team is trained in contract management and negotiation, ensuring every agreement is reviewed with a focus on protecting your business, reducing exposure, and strengthening long-term outcomes.
Having worked on the corporate side, we understand the pressures placed on HR, Marketing, Procurement, and in-house event teams. We know the importance of building strong travel and expense programs, maintaining supplier relationships, and delivering measurable value across multiple business units.
Through structured sourcing, informed negotiation, and ongoing program support, we help organizations drive meaningful cost savings, improve efficiency, and create stronger, more scalable event programs.
Global Supplier Network
Over 600 global partners across Canada, the USA, and UK, and APAC.
Contract Management Expertise
10,000+ contracts negotiated with a focus on protection, risk reduction, and long-term value.
Corporate-Side Understanding
Years of experience working with team pressures from for internal team pressures across HR, Marketing, and Procurement.
Scalable Program Support
Structured to grow with your Meetings & Travel portfolio and deliver efficiency at every stage.
Start Exploring Your Options
EXP Solutions brings over 20 years of corporate event and travel program experience, with a deep understanding of how internal teams operate, manage risk, and deliver results.